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How to access your Email


Please view this page for detailed step by step instructions.
 

How to back up your Email


Overview
To backup your email, use POP3 software to download a copy of your email to your own computer then include the local mailstore in your usual backup routine. You will not be able to back up your email if you only use Webmail or IMAP. Please note that we do not provide long-term storage for your email so you should include your downloaded email in your normal backup routine.
 
How often?
Most people accept that they need to make backup copies of their important data such as photographs, music, videos, spreadsheets, word-processor documents and emails in case of emergencies such as disk failure or virus infection. If you do not currently make backups we strongly urge you to start as soon as possible! A simple routine is to have copies of your files on seven USB memory sticks and to update one stick each day of the week - obviously in this case you would label each drive with the day of the week when it is to be used. If that seems excessive, for some people three separate copies updated in rotation every few days may be sufficient.
 
If you are interested in a robust backup routine, search online for "grandfather father son backup".
 
How?
Having considered how frequently backups should be updated, how can your email be added to the backups? Many of our clients use Outlook so the no-cost ideas below concentrate on that program. Other solutions may be found online for other email client software.
 
Email must first be copied or moved out of Outlook into a separate file on your hard disk which can be backed up using your normal backup routine. Here are 3 possible ways to achieve this:-
 
Drag and Drop
The crudest way to save copies of emails from Outlook is simply to select the ones you want and drag them to a folder in Windows Explorer, or Finder if you are using a Mac. On a PC this saves the emails as individual .MSG files with the subject as the filename. On a Mac they are saved as .EML files. The folder containing these email files can then be added to your normal backup routine. You can open .MSG files later on a PC in Outlook, or can open .EML files in Outlook and other software on a Mac. This method may be suitable if you only want to save one or two emails very occasionally.
 
Export
For a full backup of everything, including subfolders and calendar and contacts, use Outlook's Export function. In most versions of Outlook this is under File > Options > Advanced. The resulting .PST file can be added to your normal backup routine and can be restored and opened later on another PC - provided you have Outlook installed. This procedure is outlined on this page (link takes you to an external website).
 
AutoArchive
If you use POP3 to collect your email, Outlook's AutoArchive can automatically move emails older than a specified period into a separate .PST file on your hard disk. This .PST file can then be added to your normal backup routine. AutoArchive can be set to run completely automatically which is a huge advantage over manual methods. This procedure is outlined on this page (link takes you to an external website).

 

How to create Rules in Outlook Express to divert possible Spam


Please view this page for detailed step by step instructions.
 

What FTP software is best?


There probably isn't a 'best' choice, but we have heard good reports of CoreFTP (www.coreftp.com) which is free, or is also available in a paid-for version with extra features.
 

What tools are available to manage a remote SQL Server database?

NOTE: If you have a copy of Visual Studio this may include facilities for managing your SQL Server database (depending on version).

SQL Server 2008

If you have purchased a copy of SQL Server 2008, the management tool 'SQL Server Management Studio' is included.
 
Alternatively, if you do not have a full copy of SQL Server 2008, you can download the free Microsoft SQL Server 2008 Management Studio Express, which includes a cut-down version of Management Studio.

SQL Server 2012

If you have purchased a copy of SQL Server 2012, the management tool 'SQL Server Management Studio' is included.
 
Alternatively, if you do not have a full copy of SQL Server 2012, you can download either SQLManagementStudio_x64_ENU.exe (if you have a 64-bit edition of Windows) or SQLManagementStudio_x86_ENU.exe (if you have a 32-bit edition of Windows) from this link: Microsoft SQL Server 2012 Service Pack 2 (SP2) Express. These installation files include the tools to remotely manage a SQL Server 2012 instance.
 
The direct download links below are alternatives to the link above:
32-bit
64-bit
 

How can I run SQL Server on my own PC?


If you do not have a full copy of SQL Server 2012, you can download either SQLEXPRWT_x64_ENU.exe (if you have a 64-bit edition of Windows) or SQLEXPRWT_x86_ENU.exe (if you have a 32-bit edition of Windows) from this link: Microsoft SQL Server 2012 Service Pack 2 (SP2) Express. These installation files contain everything needed to install and configure SQL Server 2012 Express as a database server including the full version of SQL Server 2012 Management Studio with SP2.
 
The direct download links below are alternatives to the link above:
32-bit
64-bit
 
The equivalent direct download links for SQL Server 2014 Express are:
32-bit
64-bit